Table
of Contents
I.
Introduction
2.
Classifying Trade Secrets
3.
Information Assessment Factors
4. Security Measures
for Protecting Trade Secrets
5.
Implementation
6. Effect and Modification
1.
Introduction
(a)
The material set forth in this document relates to, and covers issues
related to, worlddo.com Pty Ltd ("Worlddo"), its staff,
contractors, personnel and other related persons, and to intellectual
property developed by Worlddo.
(b)
In the course of its activities, Worlddo staff, contractors, personnel,
and others will be exposed to information that is secret.
(c)
Trade secrets are proprietary, relate directly to the activities
of Worlddo, and are to preserved in accordance with the provisions
of this Policy.
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2.
Classifying Trade Secrets
(a)
Once intellectual property of Worlddo has been developed, it is
important to determine the appropriate level of security necessary
to protect Worlddo's trade secrets.
(b)
The responsible person(s) in charge of such information, information
management, or programming development and other related projects
at Worlddo (the "Manager") shall undertake an information
assessment related to key intellectual property held by Worlddo.
The information shall be assessed against six information assessment
factors, noted in paragraph 3 below. Once the assessment is completed,
the process and its results shall be documented and filed.
(c)
All classifications of information in accordance with this Policy
are to be made in the sole discretion of the Manager, who should
document reasons for any decisions for future reference.
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3.
Information Assessment Factors
(a)
The following factors will be considered in classifying and ascertaining
whether information is trade secret:
(i)
The extent to which the information is known outside Worlddo.
The more extensively the information is known outside Worlddo,
the less likely it is a protectable trade secret.
(ii)
The extent to which the information is known by others involved
with Worlddo. The greater the number of persons who know the information,
the less likely that it is a protectable trade secret.
(iii)
The extent of measures taken by Worlddo to guard the secrecy of
the information. The greater the security measures taken by Worlddo
to keep the information secret, the more likely that the information
is a protectable trade secret.
(iv)
The value of the information to Worlddo and to competitors. The
greater the value of the information to Worlddo and to its competitors,
the more likely that it is a protectable trade secret.
(v)
The expenditures by Worlddo (time, effort, money) in developing
the information. The more time, effort and money expended in developing
the information, the more likely that it is a protectable trade
secret.
(vi)
The ease or difficulty with which the information could be properly
acquired or duplicated by others. The easier it is to acquire
or duplicate the information, the less likely that it is a protectable
trade secret.
(b)
Applying these factors, information will be assessed and ranked.
Where information is considered as highly valuable, it will be subject
to greater security than general office and confidential information.
Information assessed as being of a highly valuable nature shall
be designated as a "trade secret", and be made subject
to the provisions of paragraph 4 below.
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4.
Security Measures For Protecting Trade Secrets
(a)
Security measures, as noted in subparagraph (c) below, will be taken
by Worlddo to protect designated trade secrets. The standard used
for assessing security is "relative secrecy"; that is, measures
which are reasonable under the circumstances to maintain secrecy
or confidentiality.
(b)
The extent of the measures taken will be decided in the sole discretion
of the Manager. Depending on the information at hand, only one measure
noted in subparagraph (c) below may be required to maintain secrecy
or confidentiality; other times, several or more measures may be
required.
(c)
Security measures include:
(i)
Notifying the recipient of trade secrets, preferably in writing,
that the information is proprietary and that the information is
not to be disclosed or used by the recipient for the recipient's
benefit or the benefit of others without the express consent of
the trade secret owner.
(Ii)
Enter confidentiality and nondisclosure agreements with employees
and third-parties.
(Iii)
Establish and maintain written confidentiality policies to be
distributed to all employees of Worlddo
(Iv)
Establish and maintain oversight policies and procedures to prevent
the inadvertent disclosure of trade secrets in written publications,
seminars, speaking engagements, or at trade shows, by employees.
(v)
Institute overall plant physical security precautions, such as
fencing the perimeter of Worlddo premises, limiting the number
of entrances and exists, using alarmed or self-locking doors,
hiring after-hours security personnel.
(Vi)
Maintain access to trade secrets on a "need-to know" basis only.
(vii)
Establish secretly coded ingredients or data.
(viii)
Separate components of a trade secret between or among departments
and/or Program personnel so that each has only "a piece of the
puzzle."
(ix)
Keep drawers or areas for secret documents and drawings separated
and locked.
(x)
Stamp documents and drawings "CONFIDENTIAL" or "PROPRIETARY."
(xi)
Enter vendor secrecy agreements.
(xii)
Establish physical barriers to prevent unauthorized viewing of
proprietary process technology.
(xiii)
Install "KEEP OUT" or "AUTHORIZED PERSONNEL ONLY" signs at the
access points to sensitive areas as necessary, and have a policy
of enforcement.
(xiv)
Establish and maintain written rules and regulations prohibiting
employees from remaining in select offices after hours without
express permission from properly authorized personnel.
(xv)
Require employees to wear identification badges or carry identification
cards.
(xvi)
Require sign out/sign in procedures for access to and return of
sensitive materials.
(xvii)
Reproduce only a limited number of sensitive documents and maintain
procedures for collecting all copies after use.
(xviii)
Require authorized codes or passwords for access to copying machines
and computers. Use key and encrypted computer data access to control
theft of secret computer-stored information.
(xix)
Establish and maintain policies and procedures for destruction
of documents (shredders).
(xx)
Establish and maintain a policy and practice for advising Worlddo
employees, on a regular basis, regarding Worlddo's trade secrets
and confidential business information.
(xxi)
Hold "exit interviews" to obtain return of Worlddo documents and
to remind ex-employees of their obligation not to use confidential
information of Worlddo for their own benefit or the benefit of
others.
(xxii)
Physically remove the documents to an area of safe or remote storage.
5.
Implementation
Implementation
of this Policy will be the responsibility of the Manager.
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6.
Effect and Modification
(a)
This Policy is effective from December 2002. Modifications to and
revocation of this Policy can be made by the President and CEO of
Worlddo, after consulting all and any Managers. Modifications will
take effect on a date specified.
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